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About the Position
Position # 21906
OrganizationGrand River Film Festival
Position Secretary - Board of Directors - Virtual
Location 750 Hespeler Road, Cambridge, ON, Canada
Impact Statement Celebrating and inspiring the community through the shared experience of film, the Grand River Film Festival (GRFF) is an annual week-long festival dedicated to bringing bold, reflective and inspiring films to Waterloo Region. CineSeries events will take place from September through April.

While our work is focused on bringing the community together through the shared experience of film, we also have a commitment to ensure the health, safety and well-being of our volunteers, guests and community. As such, in addition to the cancellation of the week-long festival in May 2020, we will be cancelling all film screenings for the remainder of March and the month of April. This includes CineSeries screenings planned for April 1 and 22, and CIGI screenings planned for March 18 and April 7. Our next festival will be in May, 2021.

Our current volunteer positions listed will remain virtual through email and phone calls until it is appropriate to hold in-person meetings again.
Description Connecting Virtually For Now....As Secretary you will:

- Work with the chair to send out the agenda prior to each meeting.
Ensures all rules and bylaws of the organization are adhered to by the board during meetings and the implementation of board decisions. The secretary is also in charge of the records and documentation for the organization.
- Record the minutes of each board meeting. The secretary records everything that happens during the meeting including what was discussed, what actions were voted on and what actions are being taken as a result. Distributes the meeting minutes to the board members following the meeting.
- Throughout the year, distribute documentation to the board and members as well as complete any legal filings on behalf of the organization on time. Ensures that all records are properly and safely stored.
- The secretary makes sure that the board's actions are in line with legal requirements and the organization's bylaws.
Training Details Training will be provided after interview and selections are made.
Working Conditions Board Involvement, Duties & Obligations are to participate in monthly board meetings and the annual general meeting at various locations across Waterloo Region. You should understand and demonstrate a commitment to GRFF’s mandate, strategic planning and programs. Ask us for more information if you are interested.
Duration 1 year or more
Timing Weekday - Evening
Time Detail Please note that serving on the board is a volunteer commitment. Board terms are two years and the time commitment is approximately 8-12 hours per month. Connect virtually for now.
Age 18+
Ideal for An Individual
Transportation Car required
Accessibility Accessible work space, Support Newcomers
Area(s) of Interest Boards/Committees, Technology, Special Events
Skill(s) Communicate in Plain Language, Plan & Co-ordinate, Time Management, Computer Skills, Decision-Making/Prioritizing
How to Apply
Application Link:
Email Send an Email Message
Contact Jaylene Houde
Phone 519-221-0172
Address 750 Hespeler Road Cambridge, N3H 4R7


Volunteer Action Centre
1454 King Street East, Unit 3
Kitchener ON N2G 2N7

Phone: 519 742 8610
Fax: 519 742 0559

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9 am - 4 pm
Friday: 9 am - 12 pm
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